Privacy Policy

Women in the Wild Adventures is a private women's-only community. As such, certain measures are in place to maintain the security and privacy of members, events and the community as a whole.

Last updated: September 2026. This version replaces our previous policy (July 2026).

Women in the Wild Adventures ("Women in the Wild," "we," "us," or "our") runs a private, women-only outdoor adventure community and app. We care about your privacy and only collect what we need to run the community well. This policy explains what we collect, how we use it, who we share it with, and the choices and rights you have. Please read it alongside our Terms.

If you have any questions, email us at hello@womeninthewild.net.

Who this policy covers

This policy applies to everyone who uses our app and community, wherever you live. Our members come from many countries, and we aim to respect the privacy laws that apply to you, including the European Union and United Kingdom General Data Protection Regulation (GDPR), Canada's Personal Information Protection and Electronic Documents Act (PIPEDA), and the California Consumer Privacy Act as amended by the California Privacy Rights Act (CCPA/CPRA). Where a law that applies to you gives you stronger rights than this policy describes, those stronger rights apply.

You must be 18 or older, or the age of majority where you live, to use the community. The app is not intended for children, and we do not knowingly collect information from anyone under 16.

The information we collect

Information you give us:

When you join: your email address, phone number, and first name.
Optional profile details you choose to add, such as your last name, region, Instagram handle, and a short bio. You never have to add these.
The content you create: posts, comments, direct messages, goals, poll votes, event and meetup sign-ups, and anything else you share.
Details you provide when you register for an event, redeem a reward, or fill out a form (for example, a shipping name and address for a reward).

Information we collect automatically:

Basic technical information needed to run the app securely, such as your device type, app version, and internet (IP) address.
If you turn on notifications, a push token so we can send them.
Information stored in your browser's local storage to keep you signed in and remember your preferences. We do not use tracking cookies or advertising cookies.

Information from others:

If you make a payment, our payment provider confirms the payment to us. We never receive your full card number.

Text messages (SMS)

This section applies if and when you use text-message login codes.

If you sign in using your mobile phone number, we send you a one-time login or verification code by text message.

We do not share your mobile number. We will not sell, rent, or share your mobile phone number, or your consent to receive texts, with any third party or affiliate for their own marketing or promotional purposes. Text messaging opt-in data and consent are never shared with any third parties. Your number is used only to deliver your login codes through our messaging provider.
Message frequency. Message frequency varies. We send a text only when you request a login or verification code, so you receive a message each time you choose to sign in this way. These are transactional messages, not recurring marketing texts.
Message and data rates may apply.
Help and opt-out. For help, reply HELP to a message or email us at hello@womeninthewild.net. Because login codes are needed to access your account, opting out of them means you would need another way to sign in. You can reply STOP to stop messages where that option is offered.
Delivery depends on your mobile carrier, and we are not responsible for delays or failures outside our control. Carriers are not liable for delayed or undelivered messages.

How we use your information

We use your information only to run the community, including to:

create and manage your account and keep you signed in;
send you login and verification codes;
keep the community safe and women-only, and prevent abuse, fraud, and ban evasion;
show your posts, profile, and activity to other members as part of the community;
process event registrations, rewards, and purchases;
send you service messages and updates you have asked to receive;
respond to your questions and provide support; and
meet our legal obligations.

We do not sell your personal information, and we do not use it for advertising or for anything outside the community.

Our legal bases (for members in the EU, UK, and similar regions)

Where the GDPR or a similar law applies, we rely on these legal bases to process your information:

Performance of a contract: to provide the app and community you signed up for.
Consent: for optional things you choose, such as marketing emails or adding optional profile details. You can withdraw consent at any time.
Legitimate interests: to keep the community safe, secure, and women-only, and to improve it, balanced against your rights.
Legal obligation: where we must process information to comply with the law.

Payments

If you register for a paid event or buy something in the shop, your payment is handled securely by our payment provider (PayPal). We never see or store your full card details.

What other members can see

Other members can see your profile and anything you post, comment, or share in the community. Your email address and phone number are never shown to other members. Please keep in mind that what you share in the community is visible to other members before you post.

Who we share information with

We do not sell your personal information. We share it only with trusted service providers who help us run the app, and only so they can perform that service for us. These include:

Hosting and database providers that store the app's data;
our email provider, to send account and community emails;
our text-message (SMS) provider, to deliver login codes;
our payment provider, to process payments;
notification services, to deliver push notifications; and
file and spreadsheet services we use to manage sign-ups and community operations.

These providers are only allowed to use your information to provide their service to us, not for their own purposes. We may also disclose information if the law requires it, to protect the safety of our members, or as part of a business transfer.

International data transfers

We are based in Canada, and our service providers may store and process your information in Canada, the United States, and other countries. Privacy laws in those countries may differ from the ones where you live. When we transfer information internationally, we take steps to protect it, such as using providers that offer recognized safeguards (for example, standard contractual clauses) where required.

How long we keep your information

We keep your information for as long as your account is active and as long as we need it to run the community. If you delete your account, we delete your personal information, except anything we must keep to meet a legal obligation, resolve disputes, or prevent abuse or ban evasion. Some information may remain in backups for a limited time before it is overwritten.

Your privacy rights

Depending on where you live, you may have some or all of these rights:

Access: ask for a copy of the information we hold about you.
Correction: ask us to fix information that is wrong or incomplete.
Deletion: ask us to delete your information (you can also delete your account yourself from your Profile page).
Portability: ask for a copy of certain information in a portable format.
Restriction and objection: ask us to limit or stop certain uses of your information.
Withdraw consent: withdraw consent at any time where we relied on it.

If you are in California (CCPA/CPRA): you have the right to know what personal information we collect and how we use it, to request deletion or correction, and to opt out of the "sale" or "sharing" of your information. We do not sell or share your personal information as those terms are defined, and we will not discriminate against you for exercising your rights.

If you are in the EU or UK (GDPR): you also have the right to lodge a complaint with your local data protection authority.

If you are in Canada (PIPEDA): you may access and correct your information and raise concerns with the Office of the Privacy Commissioner of Canada.

To exercise any of these rights, email us at hello@womeninthewild.net. We will respond within the time your local law requires. We may need to verify your identity first to protect your account.

Protecting each other's privacy

Please protect other members' privacy too. Do not share another member's name, photos, or personal details, or the dates and locations of our events, outside this community.

Keeping your information safe

We take all reasonable technical and organizational steps to keep your information secure, including access controls and encryption in transit. No system is perfectly secure, but we work hard to protect your data and to limit who can see it.

Being respectful

This is a welcoming, inclusive space. Hate speech, discrimination, harassment, explicit or inappropriate content, spam, and any harmful activity are not allowed and may lead to removal.

Changes to this policy

We may update this policy from time to time. When we make a meaningful change, we will update the "Last updated" date and, where appropriate, let you know in the app. Your continued use of the community after a change means you accept the updated policy.

Contact us

Women in the Wild Adventures is the organization responsible for your information (the "data controller"). If you have any questions about this policy or your privacy, email us at hello@womeninthewild.net.